At Optimite.ai, your privacy isn’t just a policy — it’s a priority. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website or use our services.
By accessing or using our website, you consent to the practices outlined here.
1. Who We Are
Optimite.ai (“we,” “us,” or “our”) is a managed execution platform that combines AI tools, expert workflows, and human operators to help businesses run their sales and marketing systems — without building an in-house team.
Our website is www.optimite.ai, and we are headquartered in [Insert City/Country].
2. What Data We Collect
We collect personal and non-personal data in the following categories:
Personal Information (you provide directly):
Name
Email address
Phone number
Company name
Job title or role
Calendar booking info (from demo booking form)
Technical Information (collected automatically):
IP address
Browser type & version
Device type
Operating system
Pages visited and time spent on the site
Referring website
Optional Inputs (e.g. forms, surveys):
Project requirements
Industry/type of business
Feedback or testimonials
We do not intentionally collect sensitive personal data (e.g. government IDs, medical data, etc.) unless explicitly required by a client for execution-related services — and only under a separate agreement.
3. How We Use Your Data
We use your data to:
Respond to demo requests and inquiries
Deliver our services and systems
Improve user experience on the website
Analyze site traffic and campaign performance
Customize content, communications, or outreach
Maintain legal and contractual records
We do not sell, rent, or trade your personal information for marketing purposes — ever.
4. Legal Basis for Processing (GDPR Compliance)
We process your personal data under one or more of the following lawful bases:
Consent: You gave clear permission (e.g. demo form, newsletter sign-up)
Contractual Necessity: To fulfill service agreements
Legitimate Interest: To improve services or follow up on inquiries
Legal Obligation: For record-keeping and compliance
You can withdraw consent at any time by emailing contact@optimite.ai.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Remember user preferences
Analyze how users interact with our content
Run A/B tests or personalization
Integrate with platforms like HubSpot, Google Analytics, or Calendly
You can manage cookie preferences via your browser or opt out via [Insert Cookie Banner Tool if applicable].
6. Who We Share Data With
We only share your information with trusted partners when necessary to provide our services. These include:
Calendar tools (e.g. Calendly)
CRM & email systems (e.g. HubSpot, Instantly)
Analytics providers (e.g. Google Analytics)
Cloud infrastructure providers (e.g. Google Cloud, AWS)
All partners are bound by data processing agreements and must comply with GDPR/CCPA where applicable.
7. How We Store & Secure Your Data
Data is stored on secure cloud platforms with encryption in transit and at rest.
Access is limited to authorized team members based on role and need.
We conduct periodic security reviews and maintain access logs.
We retain your data for as long as necessary to:
Fulfill the purposes outlined in this policy
Comply with legal obligations
Enforce our rights and agreements
You may request deletion at any time (see Section 8).
8. Your Rights (for EU/UK/California Visitors)
Depending on your jurisdiction, you have the right to:
Access the personal data we hold on you
Correct inaccuracies or update your information
Request deletion (Right to be Forgotten)
Restrict or object to processing
Request data portability (in structured format)
Withdraw consent at any time
To exercise any of these rights, please contact contact@optimite.ai with subject: “Data Request – [Your Name]”.
9. Third-Party Links
Our website may contain links to third-party websites or services (e.g. Klaviyo, LinkedIn). These platforms operate independently and have their own privacy policies. We are not responsible for their content or practices.
10. Children’s Privacy
Our services are not intended for children under 16 years of age. We do not knowingly collect data from minors. If you believe we may have accidentally collected data from a minor, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy periodically. When we do, we’ll revise the “Effective Date” at the top. Major changes will be announced via email or a banner on the website.